Administrative Assistant

Position Summary: The Administrative Assistant provides clerical support to the pastors, staff, and congregation. This individual manages the church office, coordinates communications, assists in the organization of church activities, and contributes to the efficient function of church operations. In addition, this position supports financial administration including, but not limited to contributions processing, requisition handling, cemetery deed coordination, and payroll assistance.

Key Responsibilities:
1. Administrative Duties: • Answer phones and greet visitors in a professional, welcoming manner. • Maintain church calendars and coordinate the scheduling of events, meetings, and facility use. • Prepare weekly bulletins, monthly boosters, newsletters and other church communications and distribute accordingly. • Maintain and update church membership records, Sunday School and Worship records and distribute accordingly. • Compile visitor communication cards and new member applications and provide information to the proper leadership team. • Track the check-out and return of church facility keys; ensure spare keys are securely stored and accounted for.

2. Communication and Coordination: • Serve as a liaison between the pastor, church staff, committees, and congregation as needed. • Distribute internal and external communications.

3. Office and Financial Assistance: • Manage office supplies and equipment, ordering as necessary. • Sort and distribute daily incoming mail and packages. Process outgoing mail as required. • Support the preparation of reports, budgets, and financial statements. • Assist with financial contributions processing, ensuring accurate and confidential recordkeeping. • Prepare and submit approved purchase requisitions for supplies and services. • Support the Financial Administrator in payroll-related tasks, including timesheet review and data entry. • Maintain records and coordinate documentation related to cemetery deeds, including updates and communication with families.

4. Support Church Leadership: • Assist pastors with correspondence, scheduling, document preparation and other administrative support. • Help coordinate weddings, funerals, baptisms and special services. • Maintain and update with the assistance of leadership official church documents that include, but are not limited to: by-laws and constitution, church operation manual, and church leadership assignments. • Maintain and update the Deacon Family Ministry records. • Assist Church Clerk with preparing reports and annual documents needed by the Saluda Baptist Association.

Qualifications:
1) A born-again Christian who is humbly dedicated to the task of serving the Lord within a church. Their beliefs and philosophy must recognize that God is the source of all man's faculties, and that the Bible is the authority and inspiration for faith and practice of the Christian life.

2) High school diploma and 5+ years of experience in a similar administrative or clerical role.

3) Prior administrative or secretarial experience, especially in a church office setting, is preferred.

4) Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace.

5) Basic knowledge of financial recordkeeping, contributions tracking, and payroll processing; prior experience assisting with bookkeeping or church finance tasks is preferred.

6) Ability to operate general office machines (copiers, laminating machine, folding machine, and postage machine).

7) Familiarity with church management software or applications (examples-ACS, REALM, Monday.com) is beneficial.

8) Strong organizational and time-management skills.

9) Excellent written and verbal communication skills.

10) Ability to handle confidential information with discretion.

11) Friendly, professional demeanor committed to supporting the mission of the church.

Benefits: Benefits are outlined in the Operations Manual under the section titled “Employee Benefits – Full-Time Staff.”

How to apply: To apply for the Administrative Assistant position, please send the following documents via email to: Associate Pastor Drew Gunter at drew@npbcanderson.org • Resume • Letters of reference • Professional references- at least one character and one professional